1 · Book in 60 seconds
Send your facility type, ZIP and preferred window. We confirm a walkthrough time by email the same business day — mornings, evenings and weekends included.
- No sales pressure
- Same-day confirmation
- Virtual option available
Free · No obligation
Your facility walkthrough,start to finish
Every Clean Wizard Pro contract begins the same way: a supervisor walks your building with you, documents the real conditions, and returns a written scope and flat price. Here's exactly what to expect.
The four stages
2 · On-site audit (30–45 min)
A supervisor walks every space with you: entrances, restrooms, breakrooms, exam and treatment rooms, floors, high-touch points and waste streams.
- Square footage & floor types
- Traffic and soil load
- Access, keys and alarm codes
3 · Written scope & price
Within 24 hours you receive a room-by-room task list with frequencies, the products and equipment we'll use, and a flat monthly price — no hidden trip charges.
- Daily / weekly / periodic tasks
- Supply responsibilities spelled out
- Flat monthly investment
4 · Start-up & first inspections
Most contracts start within 48 hours. Your supervisor runs inspections in weeks one, two and four, then monthly — with photo reports you can forward to leadership.
- Background-checked crew
- Named account supervisor
- Photo QA reports
The timeline, hour by hour
From the minute you submit a request to your first scored inspection, here is the whole sequence — and who owns each step.
- 1
Day 0 — you submit
Your request hits our desk instantly and an automatic receipt lands in your inbox. A supervisor — not a call centre — reviews the facility type and ZIP within business hours.
- 2
Day 0–1 — we confirm
We email a walkthrough time inside your preferred window and send the name of the supervisor who will meet you, plus the two or three questions we most need answered on site.
- 3
Walkthrough day — 30 to 45 minutes
We measure, photograph and score each zone with you present. You see the deficiency list as it is written, so there are no surprises in the proposal.
- 4
Within 24 hours — the scope arrives
A written, room-by-room task list with frequencies, labour hours, product list and a flat monthly price. You can edit any line before signing.
- 5
Within 48 hours of signing — start-up
Crew assignment, badge and key handover, an initial deep clean where needed, and your QA schedule is loaded into our inspection system.
- 6
Weeks 1, 2, 4 — then monthly
Supervisor inspections with photo reports. Anything scoring below standard is re-cleaned before the next shift, at no charge.
What we actually inspect
A walkthrough is a measurement exercise, not a tour. These are the six zones we score in every building, and the questions we answer in each one.
Entrances & lobbies
- Matting length vs. door traffic
- Glass, frames and touch plates
- Salt, grit and weather load in winter
Restrooms
- Fixture count and peak usage per day
- Grout, urinal and drain odour sources
- Dispenser types and consumable burn rate
Exam & treatment rooms
- Contact time required per disinfectant
- Between-patient vs. terminal clean duties
- Surfaces staff clean vs. surfaces we clean
Workstations & breakrooms
- High-touch inventory: desks, phones, switches
- Appliance interiors and sink policy
- Desk-clearing rules before we can wipe
Floors & stairwells
- Surface mix: VCT, LVT, carpet, tile, sealed concrete
- Burnish, strip-and-wax or extraction cycles
- Slip-risk zones and wet-floor signage plan
Waste & soiled utility
- Trash, recycling, shredding and regulated medical waste
- Liner sizes, cart routes and dock access
- Sharps handling boundaries — what we never touch
What to have ready
None of this is required — bring what you have and we'll capture the rest on site.
- Floor plan or square footage if you have it
- Current cleaning schedule or contract
- Known problem areas (restrooms, entryways, odors)
- Compliance needs — OSHA, HIPAA privacy zones, CDC disinfection
- Access details: hours, badges, alarm, loading dock
- Who signs off on the scope and invoices
After you book
Our scheduling system keeps you in the loop automatically:
- Instant receipt. An email lands the moment your request is submitted, repeating the details we received.
- Confirmation. Once we lock a date and time, you get a confirmation email with the exact arrival window.
- Reminder. A reminder email goes out the day before with a short access checklist so the visit runs on time.
What actually drives your price
No cleaning company can price a building honestly without walking it. These six factors decide the number on your proposal — and you will see each of them itemised.
Cleanable square footage
Not gross floor area. We deduct storage, mechanical rooms and unused suites, which usually pulls the number below what a phone quote would assume.
Frequency
Five nights a week costs more per month but less per visit than twice a week, because setup and travel time is amortised over more shifts.
Fixture and restroom count
Restrooms are the single biggest labour driver in most offices. Fixture count, not floor area, sets that portion of the schedule.
Floor mix and periodic work
Carpet extraction, burnishing and strip-and-wax are priced as scheduled periodics, listed separately so you always know what is included.
Compliance level
Healthcare disinfection, colour-coded microfibre, documented contact times and logged terminal cleans add training and product cost.
Access and hours
After-hours, split shifts, escort requirements and badge protocols change crew scheduling and are quoted honestly up front.
Service tiers
Every bid starts from one of three tiers, then gets adjusted by the drivers above. Pricing is always a fixed monthly figure after the walkthrough — never an open hourly meter.
Essential
Small offices and single-suite professional practices
1–3 nights per week
- Trash and recycling, liners replaced
- Restroom clean, disinfect and restock
- Vacuum carpet, dust-mop and damp-mop hard floors
- High-touch points: doors, switches, rails, shared surfaces
- Kitchen and break area wipe-down
- Monthly scored inspection
Professional
Multi-suite offices, clinics and mixed-use buildings
4–5 nights per week
- Everything in Essential
- Detail rotation: vents, baseboards, partitions, blinds
- Interior glass and entry-door detail
- Consumables managed and stocked by us
- Named supervisor with a documented walk schedule
- Bi-weekly scored inspection with photo evidence
Clinical
Healthcare homes, dental, urgent care and treatment rooms
Daily or per-shift, incl. weekends
- Everything in Professional
- EPA List N disinfection with logged contact times
- Colour-coded microfibre and clinical-zone separation
- Regulated medical waste handling support
- Terminal and exam-room turnover cleaning
- Weekly inspection log retained for audit
Optional add-ons
Periodic and specialty work is always quoted as a separate line item so your recurring price stays predictable.
Carpet hot-water extraction
Quarterly or semi-annual, priced per sq ft
Strip, seal and wax hard floors
Annual, scheduled around your hours
Burnishing / high-speed buffing
Monthly or quarterly rotation
Interior and exterior window cleaning
Reach-dependent, quoted per pane bank
Pressure washing entries and walkways
Seasonal, weather-permitting
Post-construction or move-out detail
One-time, priced from scope walk
Day porter / on-site attendant
Hourly block, lobby and restroom upkeep
Electrostatic disinfection fogging
Per event or standing outbreak response
The standard we hold ourselves to
Offices tolerate a missed bin. Clinics and healthcare homes cannot. Every account runs on the same four disciplines.
Colour-coded, cross-contamination control
Separate microfibre colours for restrooms, clinical surfaces, general offices and glass. Cloths are never re-dipped — one surface, one cloth, then laundered.
EPA-registered, contact-time respected
Disinfectants are dwell-timed, not wiped dry on contact. Product labels, SDS sheets and dilution ratios are part of your scope document.
Trained, vetted, insured
Background-checked crew, bloodborne pathogen and HIPAA-awareness training for healthcare accounts, and full liability plus workers' comp coverage on file.
Inspected against a written standard
Every account has a scored inspection form tied to its own scope. You receive the score and the photos — not a generic 'all good' text message.
Standards compliance checklist
We verify every item below during the walkthrough and attach the documentation to your proposal. Ask any bidder to do the same.
OSHA Bloodborne Pathogens (29 CFR 1910.1030)
Annual crew training, exposure control plan and sharps-safe handling on file.
OSHA Hazard Communication
Labelled secondary containers, current SDS binder on site, dilution charts posted.
EPA List N disinfectants
Registered products only, used at label dwell time — never wiped dry on contact.
CDC environmental cleaning guidance
Clean-to-dirty sequencing, high-touch frequency and colour-coded zone separation.
HIPAA awareness
Crews trained not to view, move or discuss patient information encountered on site.
Regulated medical waste chain
Handling supports your licensed hauler's manifest; we never co-mingle streams.
Insurance and workers' compensation
Current certificates issued to you as certificate holder before the first shift.
Background-checked staffing
Screened, badged, uniformed crew with a named supervisor per account.
Six warning signs in any cleaning bid
Use this list on us as well as on anyone else you are considering. If a proposal has any of these, ask for it in writing before you sign.
- !A price quoted over the phone without anyone seeing the building
- !A scope that says 'general cleaning as needed' with no task frequencies
- !No named supervisor and no inspection schedule in writing
- !Supplies and consumables left ambiguous until the first invoice
- !No proof of liability insurance or workers' compensation
- !Healthcare work quoted with no mention of contact time or waste handling
Walkthrough questions
How long does the walkthrough take?
Thirty to forty-five minutes for most offices and clinics. Larger multi-floor buildings or healthcare homes can run about an hour.
Does it cost anything?
No. The walkthrough, the written scope and the pricing proposal are all free, with no obligation to sign.
Can you work around patients and staff?
Yes. We schedule around clinical hours and can run after-hours or split shifts so exam rooms and workstations are never disrupted.
What happens to my quote request afterwards?
You get an instant email confirmation, a confirmation email once we lock in the date, and an automatic reminder before the appointment so nothing slips.
Which areas do you cover?
The Baltimore–Washington corridor: Baltimore City and County, Howard, Anne Arundel, Montgomery and Prince George's counties. Check your ZIP on the coverage map.
(667) 367-4472 cleanwizardpro@gmail.com Baltimore–Washington corridor